Privacy Policy

Privacy Policy

Last Updated: June 12th, 2025

Last Updated: June 12th, 2025

1. Who We Are

1. Who We Are

EQTR, Inc. is a Delaware C-Corp headquartered in San Francisco, California. We provide an AI-native knowledge management platform designed specifically for pharmaceutical and life sciences organizations, with a focus on global medical affairs teams.

For questions or concerns about your privacy, contact us at:

Email: privacy@eqtr.ai

EQTR, Inc. is a Delaware C-Corp headquartered in San Francisco, California. We provide an AI-native knowledge management platform designed specifically for pharmaceutical and life sciences organizations, with a focus on global medical affairs teams.

For questions or concerns about your privacy, contact us at:

Email: privacy@eqtr.ai

2. Information We Collect

2. Information We Collect

This policy applies only to data collected and processed by EQTR. It does not cover data stored within customer-managed platforms.

This policy applies only to data collected and processed by EQTR. It does not cover data stored within customer-managed platforms.

2.1 Information You Provide Directly

2.1 Information You Provide Directly

  • Name

  • Email address

  • Notes, calendar entries, and CRM activity logs

  • Name

  • Email address

  • Notes, calendar entries, and CRM activity logs

2.2 Automatically Collected Information

2.2 Automatically Collected Information

  • IP address

  • Device/browser identifiers

  • Usage metadata

  • Timestamps of interactions

  • IP address

  • Device/browser identifiers

  • Usage metadata

  • Timestamps of interactions

2.3 Data via Integrated Platforms

2.3 Data via Integrated Platforms

  • Supabase (authentication, database storage)

  • Stripe (payment metadata, invoicing)

  • Vercel (website, backend API hosting, and delivery)

  • Email/calendar platforms (e.g., Microsoft 365, Google Workspace)

  • CRM platforms (e.g., Salesforce, Veeva) including metadata and records explicitly authorized by the client

  • Supabase (authentication, database storage)

  • Stripe (payment metadata, invoicing)

  • Vercel (website, backend API hosting, and delivery)

  • Email/calendar platforms (e.g., Microsoft 365, Google Workspace)

  • CRM platforms (e.g., Salesforce, Veeva) including metadata and records explicitly authorized by the client

3. How We Collect Information

3. How We Collect Information

  • User-submitted forms

  • Platform interactions and telemetry

  • API-based integrations with email, calendar, and CRM systems

  • Authentication and analytics services from Supabase and Vercel

  • Data syncs explicitly authorized by clients via connected services

  • User-submitted forms

  • Platform interactions and telemetry

  • API-based integrations with email, calendar, and CRM systems

  • Authentication and analytics services from Supabase and Vercel

  • Data syncs explicitly authorized by clients via connected services

4. How We Use the Information

4. How We Use the Information

  • Provide, maintain, and improve our services

  • Authenticate users securely

  • Manage billing and subscriptions

  • Support product development and analytics

  • Respond to user inquiries or support requests

  • Fulfill contractual or legal obligations

5. Sharing of Information

5. Sharing of Information

We do not sell or rent your data. We share limited data with trusted third-party services under contractual agreements:

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All vendors are required to meet industry-standard security and confidentiality obligations.

6. Data Retention and Security

6. Data Retention and Security

We retain data only as long as needed to fulfill the purposes described above or as legally required.

Security Overview:

  • All data is encrypted in transit via TLS.

  • Supabase encrypts data at rest by default.

  • Role-based access control is enforced for internal systems.

  • Supabase Auth is used for secure authentication (password and third-party OAuth).

  • Access to production data is restricted to authorized personnel and is logged.

  • Development and production environments are isolated.

  • EQTR’s servers and backend APIs are hosted and deployed via Vercel’s serverless infrastructure.

  • Monitoring and alerting are in place to detect anomalies.

We are aligning our practices with SOC 2 Trust Service Criteria and continuously assess risk.

7. Your Privacy Rights

7. Your Privacy Rights

We support global privacy principles and comply with applicable rights under the GDPR, CCPA/CPRA, and similar laws. You may:

  • Access your personal data

  • Request correction or deletion

  • Export your data (portability)

  • Object to certain processing

To exercise your rights, email: privacy@eqtr.ai with the subject line: Privacy Request. Identity verification may be required.

8. Children’s Privacy

8. Children’s Privacy

Our services are not directed to individuals under 13. We do not knowingly collect data from children. If such data is discovered, we will delete it promptly.

9. International Users

9. International Users

Data is processed and stored in the United States. If you access our services from outside the U.S., you consent to transferring your data to the U.S. where different privacy protections may apply.

10. Changes to This Policy

10. Changes to This Policy

We may update this policy to reflect changes to our practices or for legal reasons. The latest version will always be available at https://eqtr.ai/privacy. Revisions are effective upon posting.

11. Cookies and Tracking

11. Cookies and Tracking

Our site and platform may use cookies or similar technologies to improve performance and analyze usage. You can control cookie preferences via your browser settings. Disabling cookies may affect functionality. Vercel and Supabase services do not currently respond to "Do Not Track" browser signals.

12. Legal Basis for Processing

12. Legal Basis for Processing

We process personal data based on:

  • Your consent

  • Contractual necessity

  • Legitimate interests (e.g., service improvement, security)

  • Legal obligations

13. Data Breach Notification

13. Data Breach Notification

In the event of a data breach, we will notify affected individuals and regulators as required under applicable law.

14. Use of Subprocessors

14. Use of Subprocessors

We do not currently use subcontractors, but we may engage subprocessors (e.g., for hosting or payments) bound by confidentiality and data protection terms.

15. Governing Law

15. Governing Law

This policy is governed by the laws of the State of Delaware, United States. Any disputes will be resolved in courts located in Delaware.

16. Client System Access & Data Handling

16. Client System Access & Data Handling

EQTR does not directly access or store customer-controlled system data unless explicitly authorized for support purposes. All such access is time-limited, logged, and governed by internal controls. All client data remains the property of the client. EQTR does not claim ownership or reuse rights over any uploaded content or activity logs unless explicitly authorized.

When EQTR integrates with client systems such as Salesforce, Veeva, or email platforms, data access is governed by explicit client authorization. Clients must provide permission to initiate and define the scope of such data syncs. Clients may revoke access or modify permissions at any time through the integration settings or by contacting our support team. Only data necessary to support functionality will be accessed or stored, and all synced data is treated as confidential.

For additional questions, reach out to: privacy@equator.ai